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Managing Users in Managed Nextcloud

The Managed Nextcloud is designed as a productivity platform for use by multiple users. This article explains how to manage your users.

Requirement

You are logged on to your Managed Nextcloud installation as an administrator.

Creating a User

Guided Steps
  • Log in to your Managed Nextcloud.
  • In the top menu bar, click the circle icon with your profile photo or the first letter of your username to open the submenu.
  • Select Users. The user overview opens.
  • Click +New User and enter the user details and, if required, general or specific administrator rights.
  • Complete your entry by clicking the checkmark icon. The user will be notified of their new account by email.

Note

Please note: As of August 2024, the number of users for Managed Nextcloud contracts is limited. For more information, see the Help Centre article “User limits”.

Editing a User

To edit an already created user in your Managed Nextcloud:

  • Log in to your Managed Nextcloud.
  • In the top menu bar, click the circle icon with your profile photo or the first letter of your user name to open the context menu.
  • Select Users. The user overview opens.
  • Click on the pencil icon in the row with the desired user. All data fields of the selected user become editable.
  • Complete your changes with the confirm icon.

Deleting a User

To delete an already created user in your Managed Nextcloud:

  • Log in to your Managed Nextcloud.
  • In the top menu bar, click the circle icon with your profile photo or the first letter of your username to open the submenu.
  • Select Users. The user overview opens.
  • Click on the three-dot symbol in the row with the desired user. A context menu opens.
  • Select Delete to permanently delete the selected user including his or her personal data.
  • Optional: Use Delete all devices to remove all Nextcloud data from devices connected to the user you want to delete.
  • Complete your changes by clicking the Confirm icon.

Create groups

Groups simplify the administration of multiple Managed Nextcloud users. Instead of granting users specific authorizations individually, you assign the users to a group, e.g. to represent a department or a project team. You then grant the permissions once for this group. For more information on sharing objects, see the article Working with Files in the Managed Nextcloud.

To create a group in your Managed Nextcloud:

  • Log in to your Managed Nextcloud.
  • In the top menu bar, click the circle icon with your profile photo or the first letter of your username to open the submenu.
  • Select Users. The user overview opens.
  • Click Add Group.
  • Enter a group name.
  • Confirm the entry by clicking on the arrow symbol.

Increasing the Number of Users (Package Change)

IONOS offers various Managed Nextcloud contracts, each of which covers specific requirements, e.g. more storage space or a larger number of users.

To change the contract, simply follow these steps:

  • Log in to your IONOS account.
  • Click on the Cloud Storage panel. Your existing Managed Nextcloud contracts are displayed.
  • Click the gear icon on the desired Managed Nextcloud tile. A context menu opens.
  • Select Extend Contract to get your personal offer.
  • Decide on one of the offered contracts to which you would like to switch.

 

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