How to see everyone on Zoom – the gallery view

Video conferences with many participants can become confusing. With Zoom and Zoom alternatives such as Skype and Microsoft Teams, the current speaker is usually highlighted or the main display. Depending on the settings on Zoom, however, you’ll only see a few of the other participants. There is a solution to this, though! With the Zoom gallery view you can see more meeting participants on your screen simultaneously. How to see everyone on Zoom will be the topic of this article.

Does this sound familiar? You create a Zoom meeting or join a Zoom meeting and all you see is a list of names. Depending on which speaker is currently active, the video image might jump back and forth between speakers. Wouldn’t it be nice to see all participants at a glance or decide for yourself how Zoom displays the participants of the video conference? Easily done!

There are various layout settings for this. For example, you can pin a video to avoid jumping between active speakers, or you can hide videos without video transmission. It’s possible to minimise or maximise the video chat. To see all participants, you need to use the Zoom gallery view. It allows you to see up to 49 participants at the same time and to scroll to all other Zoom participants by arrow or swipe. Depending on the Zoom version, up to 1,000 participants can attend a meeting!

Long video conferences with lots of people can be exhausting. There is even a term for this kind of exhaustion: Zoom fatigue.

The prerequisite for the gallery view on Zoom is that no-one can be sharing their screen on Zoom. If this prerequisite is met, you can see all participants with the following steps in the desktop client or on the app.

• Step 4: You will be shown a maximum of 25 or 49 participants at a time in the tile layout as soon as there are more than two participants in the meeting. For smaller meetings, the gallery view adjusts automatically. For larger meetings, you can click on the arrow or swipe to show more participants that do not fit on the first page.
• Step 5: In gallery mode, you can also arrange participant windows as you wish with a single click. Other participants will not notice this. You can also minimise the Zoom window by clicking the minimise icon (top right on Windows and top left on Mac) or double-click the window to switch to full-screen mode.

To return to the ‘Speaker View’, click the ‘View’ icon again in the upper right corner.

• Step 3: The Zoom mobile app displays up to four participants at once in the gallery view. This is also the case on Android tablets with larger screens – and this is the best way for how to see everyone on Zoom on a mobile device. If you want to see more participants, swipe further to the left. Swipe to the right to return to the previously displayed participants or to the Active Speaker.

Touch the screen again and tap the silhouette icon on the left if you want to return to the Speaker View.